Property Maintenance
Maintenance procedures are a crucial aspect of operation. EMRY has been ensuring our properties are well-maintained, tenants are satisfied, and property values are preserved. Our priority in being your management partner is to assist you in making more net profit in comparison to the previous year. Practices on how we obtain our goal in prioritizing our clients when it comes to maintenance procedures:
Keep it Simple
● If a licensed contractor, plumber, or electrician is not needed. We help you save money.
● We help save money working with great vendors when applicable.
● We prioritize liability especially when it involves maintenance requests received.
● We help save money working with great vendors when applicable.
● We prioritize liability especially when it involves maintenance requests received.
Budgeting and Planning
● Develop a comprehensive maintenance budget.
● Engage in great conversation based on experience and trajectory.
● Plan for major maintenance projects and allocate resources accordingly.
● Engage in great conversation based on experience and trajectory.
● Plan for major maintenance projects and allocate resources accordingly.
Scheduled Inspections
● Property inspections help identify maintenance needs.
● Analyze the future based on results.
● Report generated demonstrating pictures and explanations.
● Inspect both interior and exterior areas, including common spaces.
● Analyze the future based on results.
● Report generated demonstrating pictures and explanations.
● Inspect both interior and exterior areas, including common spaces.
Preventive Maintenance
● Implement a preventive maintenance schedule for systems (HVAC,
plumbing, electrical).
● Conduct regular servicing of appliances and equipment.
● Conduct regular servicing of appliances and equipment.
Work Order System
● Establish a work order system for tenants to report maintenance issues.
● Prioritize and respond to work orders promptly.
● Prioritize and respond to work orders promptly.
Emergency Response Plan
● Develop and communicate an emergency response plan for urgent maintenance issues.
● Have a list of reliable contractors for emergencies.
● Have a list of reliable contractors for emergencies.
Landscaping
● Schedule regular landscaping maintenance for both residential and
commercial properties.
● Monitor irrigation systems and address landscaping issues promptly.
● Provide different estimates from different vendors.
● Monitor irrigation systems and address landscaping issues promptly.
● Provide different estimates from different vendors.
Cleaning Services
● Arrange for regular cleaning of common areas and shared facilities.
● Ensure proper waste management and disposal.
● Ensure proper waste management and disposal.
Contract Management
● Vet and establish relationships with reliable contractors and service
providers.
● Obtain competitive bids for larger projects.
● Obtain competitive bids for larger projects.
Tenant Communication
● Keep tenants informed about scheduled maintenance activities.
● Provide guidelines for tenant responsibilities in maintaining their units.
● Provide guidelines for tenant responsibilities in maintaining their units.
Documentation
● Maintain detailed records of all maintenance activities.
● Document inspections, repairs, and communications with tenants.
● Document inspections, repairs, and communications with tenants.
Technology Integration
● Utilize property management software for maintenance tracking.
● Explore smart building technologies for efficient maintenance.
● Explore smart building technologies for efficient maintenance.
Legal Compliance
● Ensure that maintenance practices comply with local building codes and
regulations.
● Stay informed about any changes in legislation affecting property maintenance.
● Stay informed about any changes in legislation affecting property maintenance.
Post-Maintenance Evaluation
● Gather and organize demonstration of executed work.
● Gather feedback from tenants and staff for continuous improvement.
● Gather feedback from tenants and staff for continuous improvement.
By implementing these maintenance procedures, EMRY can enhance the overall condition of our properties, improve tenant satisfaction, and protect the long-term value of our client’s investment properties.